This page is current as of Wednesday, November 20, 2024.
* indicates this director is also a Vice-president
Club Volunteers: The Toronto Outdoor Club team consists of the following positions. Some of these positions are currently occupied, and others are open. If you are interested in an open position, please contact The TOC Executive Committee at
president@torontooutdoorclub.com to apply.
- President :
- Spearhead the planning and decision making activities for the club
- Coordinate, train and coach members of volunteer team
- Deal with member issues (ie. inappropriate behavior, conflicts)
- Coach and train volunteers to perform their duties
- Perform duties of open Positions as required
- Manage the club waiver, rental agreement and other legal document verbiage
- Answer e-mail inquiries sent to legal@torontooutdoorclub.com
Skills required: Excellent communication skills. Professional yet friendly and approachable manner.
Time commitment: About 20 hours/month, plus time required to perform duties of open positions.
- Vice President :
- Assist President with planning and decision making activities
- Assist President in dealing with member issues (ie. inappropriate behavior, conflicts)
- Learn/know how to perform all volunteer duties, and how to lead events
- Assist in coaching/training volunteers to perform their duties
- Assist President in management of legal documents, plus:
- Store club waivers in a safe location
- Record signed waivers in the club database
- Assist President in performing duties of open positions as requested
- Provide backup for President (e-mails, decision making, etc) when President unavailable
Skills required: Excellent communication skills. Professional yet friendly and approachable manner.
Time commitment: About 10 hours/month, plus time required to perform duties of open volunteer positions.
- Treasurer:
- Manage club finances
- Receive member payments for events
- Make event payments to service providers
- Manage club PayPal account
- Manage club donations
- Manage club expense payments, such as web hosting, etc.
- Manage club budget
- Answer e-mail inquiries sent to treasurer@torontooutdoorclub.com
Skills required: Some bookkeeping experience. Must be bondable.
Time commitment: About 10 hours/month.
- Communications Manager:
- Answer questions posed to info@torontooutdoorclub.com, answering e-mails in a timely, friendly, and professional manner
- Develop rapport and foster a friendly, comfortable atmosphere with people inquiring about the club
- Distribute club newsletter on a regular basis (approx 2x/month) to club e-mail list
- Gather, and potentially write, articles for the club newsletter
Skills required: Excellent communication skills. Professional yet friendly and approachable manner.
Time commitment: About 10 hours/month.
- Webmaster:
- Develop and maintain web site functionality (ASP/MS SQL2005) and content with direction from club volunteers
- Ensure integrity of club database
- Ensure nightly clean-up routine runs properly
- Regularly back up the club database to local machine
- Answer e-mail inquiries sent to webmaster@torontooutdoorclub.com
Skills required: Minimum two years ASP/Access experience.
Time commitment: About 15 hours/month.
- Volunteer Coordinator:
- Recruit event coordinators from experienced and knowledgeable membership base
- Train and coach event coordinators on club procedures for leading events
- Assist new event coordinators with their first events as needed
- Answer event coordinators' questions and/or put them in touch with the appropriate volunteer
- Monitor events to ensure procedure is being followed properly by all coordinators
- Follow-up periodically with inactive coordinators to ensure that the volunteer page stays current and up-to-date
- Administer the Volunteer Training Program, under which volunteers can be reimbursed for approved training upon completion of an agreed upon commitment to the club.
Skills required: Excellent leadership, coordination and communication skills. Professional yet friendly and approachable manner.
Time commitment: About 20 hours/month.
If you have a concern with some aspect of the TOC - the way the club is being run, with a specific event, etc. please contact the appropriate person as outlined in the table below:
| Concern |
President |
Volunteer Coordinator |
Treasurer |
Communications |
| I’ve made a donation at an event but am not seeing that amount recorded on the event account. |
|
X |
X |
|
| I’ve raised an issue with the Volunteer Coordinator but am not happy with the response I received. |
X |
|
|
|
| I’ve made a payment for an event but don’t see it reflected on the event. |
|
|
X |
|
| I have a question about an item that was included in the minutes from an Executive meeting. |
|
|
|
X |
| I asked for the accounting numbers for an event but the Volunteer wouldn’t let me see them. |
|
|
X |
|
| I witnessed behaviour by a member or the coordinator on an event that made me uncomfortable. |
|
X |
|
|
| I have another concern not mentioned here. |
X |
|
|
|
|
